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10 February 2023
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Ten tips for lawyers to be more productive in Teams

 

The organization of a team of workers is essential for the company to function properly. Lawyers in law firms make use of the Microsoft Teams application for internal communication thanks to the advantages it offers.

But if you want to work effectively and productively with this digital tool, you need to know how to use it. Some tips to get the most performance of Teams are:

1.        Synchronize contacts

Microsoft Teams allows you to synchronize the contacts added in the address book from other media, such as email and your cell phone in order to save time in having to add them again. It is as easy to do as accessing the privacy section and selecting the "Manage" button.

Guía de inicio rápido: Configuración de planes de llamadas - Microsoft Teams  | Microsoft Learn

 

2.        Mention users

To make sure that the users you are communicating with read the message intended for them, before their name enter @ and they will receive an extra notification. This action also allows you to filter the conversation activity and find messages faster.

 

3.         Anchor conversations

Law firms have many employees, so it's easy to have many conversations going on at the same time. To save time searching for the most important channels, the ones you work with most often, anchor the really important conversations. This tool will allow you to pin those chats to the top of your list so that they are more visible and easier to access.

Iniciar un chat en Teams - Soporte técnico de Microsoft

 

4.         Create polls

When there are many people in the same conversation and you need to get the opinion of all team members, the platform allows users to create their own polls. This feature is very useful because you can collect all the votes together and not waste time writing down each person's vote individually. It is as simple as selecting the three dots icon below the text box and searching for 'polls'.

Zusammenarbeit mit Kollegen beim Erstellen, Bearbeiten und Überprüfen von  Formularen in Microsoft Teams - Microsoft-Support

 

5.         Integrate applications in Teams

Microsoft Teams allows you to integrate all Office 365 applications into the platform, as well as third-party applications. This will facilitate your daily tasks, improve communication between members of a law firm and automate workflows.

 

6.         Sharing a chat in Outlook

Sometimes it is necessary for work to share by email the communication you have had with a user through the Teams platform. However, to save time in this task, Teams allows you to directly share the conversation through Outlook, as if it were an email but with the benefit that you do not have to leave the teams.

To do this, we go to the conversation and click on the ellipsis button (three dots). In the pop-up window, select 'Share in Outlook' and add the recipient and other relevant information.

Compartir con Outlook desde Teams - Soporte técnico de Microsoft

 

7.         File sharing

This tool not only allows you to chat with your co-workers, but you can also send audio, image and video files without having to open another application, such as e-mail.

 

8.         Make video calls

Microsoft Team allows you to make video or voice calls between several people through its platform without the need to make this action through Skype. In addition, to avoid distractions and offer a more professional image, you can change the background of the video call.

9.         Record meetings

Taking notes on paper or on the computer during a meeting is a very common action of lawyers, however, Teams gives you the opportunity to record the video calls that are made, with image and audio, regardless of the time the conversation lasts. This will allow you to have access to the meeting at a later time, in case you need to review any of the points discussed.

10.       Control commands

A lawyer's operational efficiency depends on his or her control of the Teams application. To save time in operations, it is essential to know the commands that govern this tool.

 

Copyright © The Impact Lawyers. All rights reserved. This information or any part of it may not be copied or disseminated in any way or by any means or downloaded or stored in an electronic database or retrieval system without the express written consent of The Impact Lawyers. The opinions expressed in this article are those of the authors and do not necessarily reflect the positions or policies of The Impact Lawyers.
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