01 April 2021

Don't waste any more time: How to organise your tasks?


The only thing that the pandemic has brought to our work schedules are countless telematic meetings which, in the vast majority of cases, only delay time and waste hours

It is clear that remote working has completely changed the way team members organise and divide up their tasks.  Below we discuss techniques for dividing up weekly tasks without resorting to constant calls:

- Conduct a weekly SCRUM MASTER

With this tool, the members of the department will know their weekly tasks perfectly and will have to meet once a day to report on the progress they are making on the basis of the tasks performed. Each week symbolises a sprint.

This tool is very useful in the short term and is easily adapted to the needs or objectives of each department.

- Dividing management weeks with creation weeks

When planning sprints, you can plan new tasks or manage tasks that have already been set. This means that during sprints, employees plan and manage at the same time, which is not always easy to do both tasks at the same time.

What many companies have implemented is to divide one week for planning and another week for management and review (using periodic review tools such as KPIs, for example). 

This does not mean that during the week of planning new tasks or projects the members of the department do not meet daily, even if only for a few minutes.

- Block time and tasks

A large number of company departments organise several calls a day, describing to other co-workers the tasks they have to perform, setting the appropriate deadlines, but often without prioritising and, above all, without setting a clear timetable for the completion of the tasks.

It has been proven that the scheduling of tasks and knowing how to block work time for a certain task helps to plan tasks with a practical intentionality. Tasks may or may not be completed on time, but at least each employee knows exactly how much time he or she has to spend on each task.

There are other techniques that companies use to avoid wasting time with task planning, such as setting one day a week with no meetings. It works for some companies.

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